Remote online notarization (RON) is perhaps one of the most efficient methods of ensuring business continuity that developed during the Coronavirus outbreak. Fast forward to present times when the crises have passed, companies recognize the benefits of remote online notarization and continue to use the platforms in their regular workdays.
You Can Get Several Documents Notarized Quickly
Partnership agreements with vendors and contractors, business deals, government permits, legal and financial documents are only some of the paperwork that needs authentication for daily operations. E-notarization eliminates the need for getting appointments and traveling to the official’s location to get papers authenticated. You’ll connect with an online notary who can help you speed up identity verifications without unnecessary delays. In the event that you’re closing sales or purchasing deals online, you can complete the transaction from the beginning to the end online.
You’ll Eliminate the Possibility of Errors
Signatories to documents use authorized platforms to upload documents for e-notaries to approve and sign. The key advantage of this procedure is that the software can instantly detect any errors and omissions. You’ll receive alerts if you miss signatures or enter fields incorrectly. Correcting the errors quickly can help you avoid costly delays by getting the paperwork in order.
You’ll Enhance Security and Fraud Prevention
Conventional notarization procedures typically involve manual inspection of identification like a driver’s license, passport, or any other photo ID. Although notaries are trained to verify information meticulously, the possibility of human error is very real. Online notarization involves scanning IDs and matching them against a federal database using credential analysis tools. This process minimizes security risks adding an extra measure of protection against fraud. E-notary agents also require the signatories to provide answers to a series of authentication questions to further confirm their identity. Traditional notaries may not follow this step of the process.
You’ll Lower the Carbon Footprint
Printing legal documents and making copies for the signatories and government records involves the usage of tons of paper. You’ll also use printers and ink cartridges that eventually end up in landfills. E-notarization is a far more sustainable work process that minimizes this waste, not to mention saving on FedEx courier envelopes and bags. The entities entering into the deal can maintain digital copies on secure cloud-based platforms, printing them only when absolutely necessary. Notaries can also save records online in the state Electronic Notary Journal, accessing them for verification when needed.
You Can Grow Your Business Beyond Geographical Borders
E-notarization makes it possible for your business to enter into deals, conduct business, and offer products and services to customers from nationwide and even offshore locations. You won’t need to restrict your client base to accessible areas because of travel limitations. Companies no longer need to maintain a certified notary on board to assist with document authentication. Nor do they incur the expenses for their time and traveling and handling paperwork. Additional fees for photocopying and faxing important papers can also be avoided.
Remote Online Notarization is a revolutionary work process that has altered the way companies conduct business leading to more streamlined and time-efficient operations. Even after lockdowns and restrictions have been lifted, e-notarization is undoubtedly here to stay.
