Up to date: Best practices for choosing the right medical spa software


Beauty and wellness centers are popping up everywhere, and there are more than enough reasons to open one of your own. From offering spa treatments to laser hair removal, you can specialize in just about any aspect of the beauty and wellness industry. The only thing standing in between you and your dream is the software necessary to manage your business.

Whether you are basing your business around a medical doctor (a medical spa), a cosmetic surgeon, or a dermatologist, you need the right software for your business. Here is what to look for in medical spa software and how to choose the right one for you.

What Is Medical Spa Software?

Medical spa software is a program that is designed to help beauty professionals run their medical spas. These apps run on top of other software and can integrate with other apps that beauty professionals might already use in their day-to-day business. For example, they could integrate with an accounting system and a CRM.

You can choose to run your medical spa business out of an office or to have it online, so it can be accessed anywhere at any time with just an internet connection.

Best Practices For Choosing The Right Medical Spa Software

Medical spa software is the next big thing in the field of beauty and wellness. If you want to be in on the ground floor, it is important that you learn as much as you can about it before you invest in any type of software or app. Here are a few things to think about when choosing software for your medical spa:

  • What kind of features does it have? Many beauty and wellness apps come with some type of point system that rewards users for using features. When you choose software, ask if it has every feature that you would like to use. For example, if you want to use an app that will allow you to take pictures of clients during their visits, it may not have that feature included by default. Ask if the app allows you to build your own points system or if it comes with a pre-made one. If you are going to need it, you may want to talk with your accountant about whether or not it is a good idea to build your own system.
  • Does it integrate with other apps? Ask if your chosen medical spa software integrates with any third-party apps. Once again, this depends on what kind of business you are in. If you are creating a medical spa, you may need an app that integrates with other software that your doctor uses in the office. The integration may even allow you to book appointments through these other services. If you are creating a skincare or nail salon, you may need an app that integrates with an accounting service or a loyalty program that rewards customers with discounts or free services.

What Does Medical Spa Software Do?

The first thing that most people want to know when they are considering medical spa software is what they will be able to do with it. The answer depends on what kind of business you run, but there are some common features that many software products offer:

  • Book appointments and send reminders: You can book appointments, send reminders, and keep track of patient’s appointments on your computer or mobile device with most medical spa software.
  • Manage patient information: Most medical spa software will allow you to manage patient information, such as billing information and insurance information. This allows you to track who has seen whom so that you can bill them accurately and quickly. Some systems may even allow you to send automated emails directly from the software. You can also use this information to decide which insurance companies will cover your patients and which ones they won’t.
  • Track the progress of medical staff: Most medical spa software will allow you to track the progress of medical staff members who are in training. This way, you can keep track of your staff members’ progress as well as their availability so that they can be scheduled accordingly.
  • Keep track of financial records: Most medical spa software will allow you to keep track of your financial records in case of an audit or other issues with your business. You could also use it for double-entry bookkeeping, which means that all of your transactions will be recorded twice (once on paper and once on the computer).

If you want to expand your beauty business into a medical spa, there are plenty of tools out there to help make your job easier. Medical spa software gives you everything from point systems and reporting tools to scheduling tools and customer relationship management (CRM) systems.

Just keep in mind that if you have never installed or used any type of accounting system before or if your business is relatively small, there is a good chance that some of the features may not be completely necessary for your operation at this point in time or may not be compatible with the type of accounting system that you have installed on your computer at home.

Having this software to help run your business, from booking appointments to tracking staff, can make a huge difference in the efficiency and success of your medical spa.